Registration & Graduation Issues

Below is a list of undergradute issues, when they tend to arise and the policies and procedures for resolving them.

 

UNDERGRADUATE REGISTRATION ISSUES

Time Line

Issue/Request

Policy

To keep in mind…

Late August – early September Permission numbers It is entirely at the discretion of the instructor whether or not to grant a permission number to a student. Permission numbers override most PeopleSoft restrictions. As a result, students will sometimes face registration issues later, especially if they have not taken prerequisites for the course, or are taking the course out of sequence.
After 10th day of classes Adding and/or dropping classes after day 10 After the 10th day of classes students must get the permission of their advisor to withdraw from courses and will receive a “W” on their transcript. To add courses, students must get permission from the instructor, department, and Dean’s designee in the Academic Services Center. If a student’s request involves simply switching from one section of the same course to another section, it is at the discretion of the department whether or not the student will receive a W on their transcript. Students should consult with financial aid to determine if dropping a course(s) will affect their aid package.
Pre-registration Advising bars Some CLAS departments place advising bars on their majors. Faculty and staff will be assigned as advisors and are required to meet with their advisees. Only after meeting with the assigned advisor should the advising bar be lifted. Other holds on a student’s account may prevent them from registering. If a hold other than an advising bar is on the student’s account they should contact the department that initially placed the hold.
Excess Credit Students must have earned a term GPA of 2.6 or higher in the previous semester to qualify for excess credit. If a 2.6 was achieved then the student will automatically be granted excess credit to the amount of 18 credits. Requests for any additional credits must be made to the CLAS Academic Services Center where they will be reviewed. There is some flexibility with excess credit and a Dean’s designee in the Academic Services Center will make the final determination about whether or not to grant excess credit.
9th week of classes Late Drop Requests In certain rare circumstances, students may drop a course after the ninth week of the semester. In order to do this, students must submit a late-drop petition to the CLAS Academic Services Center. Filling out this petition does not guarantee that the drop request will be approved.  The student must provide evidence, through documentation, that extenuating circumstances beyond their control prevented them from dropping the course during the 9-week drop period. Exceptions are not made for a student’s poor academic performance. Evidence must clearly show that there were circumstances beyond the student’s control that prevented them from dropping the course during the normal drop period.
After grades have been entered Grade Changes Grade change requests will only be honored if there has been a clerical error. Instructors can submit grade changes through PeopleSoft.

GRADUATION ISSUES

Substitutions for Major Requirements If a student requests a substitution for a requirement in the major the Registrar requires approval from both the advisor and the Dean’s designee. Advisors can send a memo, by mail or email to the Academic Services Center, approving substitutions in the major. The memo will be approved by a staff member in the ASC and forwarded to the Registrar.
Academic Adjustments Students may, under exceptional circumstances, petition for academic adjustments for their university language, writing or quantitative requirements. The petition is reviewed by a committee under the direction of Sally Reis. Students must have documentation in addition to support from the Center for Students with Disabilities. Academic adjustments, which for the most part involve granting substitutions for language and/or quantitative courses, apply only to the university general education requirements. Click here for the policy and procedures for academic adjustments. Adjustments for the additional CLAS requirements will be determined by a representative of the CLAS Dean in the Academic Services Center.
Pass/Fail Option Students who have earned at least 24 credits and are not on scholastic probation may place three courses, for no more than a total of 12 credits, on Pass/Fail. Students may not place more than one course each semester on Pass/Fail, nor more than one course during the summer regardless of the number of summer sessions attended. Students place courses on Pass/Fail, or remove them from Pass/Fail at the Office of the Registrar. Student have till the 10th day of classes to place a course on pass/fail. After that they must fill out a peitition to be reviewed on a case-by-case basis by the CLAS Academic Services Center. Courses placed on Pass/Fail do not satisfy the General Education Requirements, the major or related requirements, the skill requirements or any school or college course requirement. Courses placed on pass/fail do not have an effect on the GPA. Pass/Fail credits may not be accepted when a student changes majors or schools within the university. Pass/Fail credits might not transfer to another institution.